Approval State Machine
A governed lifecycle engine: draft → in-progress → pending-approval → escalated → approved / rejected / changes-requested.
- Full state transitions
- Rejection & escalation
- Changes-requested cycle
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Governance & Orchestration Engine
Refract Logic Product Suite
VaultWorkflow™
Multi-Party Document Governance Orchestration
VaultWorkflow drives the full document governance lifecycle, routing participants and approvers through a controlled state machine with identity verification, escalation logic, and instant audit ledger updates.
VaultWorkflow™
Governance Infrastructure for the Verifiable Enterprise
Approval State Machine
A governed lifecycle engine: draft → in-progress → pending-approval → escalated → approved / rejected / changes-requested.
Participant & Approver Routing
Separate routing tracks for document participants (signatories) and approvers (reviewers), each with their own portal experience.
OTP Identity Verification
One-time passcode verification per participant ensures identity is confirmed before any signature or attestation is captured.
Escalation & Delegation
Automatic escalation paths for stalled approvals with configurable delegation and override controls for governance administrators.
Governance Infrastructure for the Verifiable Enterprise
Product capabilities
Built for organizations where document approvals must be traceable, role-based, and tamper-evident, from the first participant invitation through final approval and re-sealing.
Participant & Approver Routing
Separate routing tracks for document participants (signatories) and approvers (reviewers), each with their own portal experience.
- Role-based routing
- Participant portal
- Approver review track
OTP Identity Verification
One-time passcode verification per participant ensures identity is confirmed before any signature or attestation is captured.
- OTP via email
- Expiring codes
- Re-verification on re-entry
Escalation & Delegation
Automatic escalation paths for stalled approvals with configurable delegation and override controls for governance administrators.
- Escalation triggers
- Delegated authority
- Admin override
Notification Orchestration
Automated email notifications for invitations, OTP delivery, approver assignments, reminders, and resend flows for lost links.
- Invitation emails
- OTP delivery
- Resend & reminder flows
Audit-Linked Ledger
Every state transition, participant action, and approval decision is written instantly into the immutable workflow ledger.
- State transition log
- Actor & timestamp
- Tamper-evident record
Execution model
How it fits into the Vault Platform
1
A governance administrator initiates a workflow against a generated or existing document package.
2
VaultWorkflow routes encrypted invitations to participants and approvers in the configured sequence.
3
Participants verify identity via OTP, complete their attestation or signature, and submit.
4
Approvers review the completed package, then approve, reject, request changes, or escalate.
5
On final approval, VaultWorkflow triggers VaultESign cryptographic re-sealing and writes the execution record to the audit ledger.
Enterprise proof points
Built for verifiable document infrastructure
Separates participant and approver tracks so each party only sees what they need to act.
OTP verification ensures identity is confirmed independently of email delivery alone.
Escalation logic prevents workflows from stalling without administrative intervention.
Every action is ledger-written before any subsequent state transition is allowed.
Integrates directly with VaultESign sealing and VaultAudit evidence packaging.
Licensed as a feature-gated enterprise capability within the Vault Platform.
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